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Executive Assistant

Rocket Lab

Rocket Lab

Administration
Long Beach, CA, USA
Posted on Wednesday, March 15, 2023

About The Role

Rocket Lab is a vertically integrated provider of small launch services, satellites, and spacecraft components. Our mission is to open access to space to improve life on Earth. Our team is over 1,500 people strong and we’re adding to it every week. Collaboration is at our core – every idea is heard, and everyone makes a difference. Teams are nimble, decisions are made quickly, and we are action oriented.

Based at Rocket Lab's new headquarters in Long Beach, California the is responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones, handling expenses, multi-tasking during ad hoc projects, preparing documentations for meetings, assisting with presentations and variety of other day-to-day administrative tasks.

This is an exciting role that requires superior attention to detail, great organization and prioritization skills and the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. This role will support the Executive leadership team, with deliverables required for internal leadership, board of directors, and investors.

WHAT YOU'LL GET TO DO

  • Support managing calendars, preparing for presentations, company meetings and other key events
  • Plan travel itineraries and make travel arrangements both domestically and internationally, including reservations for events and dining as needed.
  • Assist in organizing, and execution of meetings, conferences, and off-site events
  • Reconcile and prepare expense reports
  • Document and distribute meeting minutes and action items
  • Greet guests and assist with special projects relating to guest/visitors
  • Responsible for replenishing office supplies
  • Other duties as assigned

YOU'LL BRING THESE QUALIFICATIONS

  • Associates Degree
  • 7+ years of relevant experience, ideally in a fast-paced, corporate environment
  • Excellent skill in full Microsoft Office Suite (Word, Excel, Outlook, and other)

THESE QUALIFICATION WOULD BE NICE TO HAVE

  • Bachelor’s Degree
  • Maintains high level of integrity and discretion
  • Outstanding writing and verbal communications skills
  • Excellent organization, planning, time management, and problem-solving skills
  • Highly motivated and able to work effectively with minimal supervision

IMPORTANT INFORMATION
To conform to U.S. Government space technology export regulations, applicant must be a U.S. citizen as defined by ITAR (22 CFR §120.15) or eligible to obtain the required authorizations from the U.S. Department of State.

Rocket Lab USA is an Equal Opportunity Employer. Employment with Rocket Lab USA is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

The expected salary range for the position is displayed in accordance with the California Equal Pay for Equal Work Act. Final agreed upon compensation is based upon individual qualifications and experience.

In addition to base salary, Rocket Lab offers a comprehensive total compensation offer package based on individual qualifications and experience, including company stock. Employees will also be eligible for medical, dental, vision coverage, 401(k) retirement plan options, and to purchase discounted stock through Rocket Lab's Employee Stock Purchase Program.
Base Pay Range (CA Only)
$64,000$100,000 USD

Important information:

FOR CANDIDATES SEEKING TO WORK IN US OFFICES ONLY:

To conform to U.S. Government space technology export regulations, applicant must be a U.S. citizen as defined by ITAR (22 CFR §120.15) or eligible to obtain the required authorizations fromthe U.S Department of State.

Rocket Lab provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment at Rocket Lab, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

FOR CANDIDATES SEEKING TO WORK IN NEW ZEALAND OFFICES ONLY:

For security reasons background checks will be undertaken prior to any employment offers being made to an applicant. These checks will include nationality checks as it is a requirement of this position that you be eligible to access equipment and data regulated by the United States' International Traffic in Arms Regulations.

Under these Regulations, you may be ineligible for this role if you do not hold citizenship of Australia, Japan, New Zealand, Switzerland, the European Union or a country that is part of NATO, or if you hold ineligible dual citizenship or nationality. For more information on these Regulations, click here ITAR Regulations.

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