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Executive Assistant/Office Manager

MycoWorks

This job is no longer accepting applications

See open jobs at MycoWorks.See open jobs similar to "Executive Assistant/Office Manager" DCVC.

Administration, Operations

United States

Posted on Aug 4, 2023

We’re on a journey to Grow the Future of Materials. How? By unlocking the unique properties of mycelium, the root structure of mushrooms. Our patented technology, Fine Mycelium™, unleashes a new class of materials crafted from nature, engineered for performance, and built for a resilient future.We’re seeking passionate learners to join us in pioneering a materials revolution and creating an epic place to work. MycoWorks offers competitive equity and benefits programs to support the health, well-being, and financial empowerment of all our employees.We root our relationships with our partners and one another in our core values: Be Mycelial, Cultivate Quality, and Grow the Future, and we're committed to building a diverse team and an inclusive environment where all employees belong. Women, gender-expansive individuals, people of color, individuals with disabilities, veterans, and LGBTQ+ candidates are strongly encouraged to apply.

Job Summary

The MycoWorks Executive Assistant/Office Manager plays a vital role in making MycoWorks an epic place to work. This person will coordinate the schedules of the COO, CFO, Chief Legal Counsel as well as manage executive meetings, visits, tours, and Board Meetings. Additionally, as the Union Office Manager, this is the person that our employees, leaders, guests and visitors will rely on to ensure our office runs smoothly, efficiently and with a lot of heart, creating the systems and standards we’ll use to launch offices at our future locations. This is an onsite role at our office and manufacturing plant in Union, SC.

Responsibilities

Plan, coordinate, and facilitate domestic and international travel, meetings, and logistics
Prioritize and manage multiple requests for the C-Suite's time, escalating as needed for resolution.
Manage multiple expense accounts
Manage multiple calendars
Anticipate C-Suite members needs and ensure that the office environment is seamless throughout the day
Anticipate office and new site needs, implementing scalable solutions
Thrive in a fast-paced, ever-changing environment, performing other duties and special projects as assigned
Serve as the point of contact for office-related inquiries from employees and visitors
Handle day-to-day site needs for personnel, facilities, and logistics at the Union manufacturing plant.
Point person for tours, events, visitors and vendors at Union manufacturing plant
Assist in planning and coordinating office events, Board Meetings, Investor Visits and Executive events
Support the People team in producing, scheduling, and communicating employee events and experiences, including onboarding.
Promote cross-functional alignment within the organization and help create and maintain communication within the team and broader org
Create presentation materials and lead various meetings, functions, and events, including quarterly retreats and team-building offsites
Create and manage office budgets, spending trends, and cost savings plans/ideas
Manage incoming packages and mail organization, including sending and receiving.
Ensure meeting room schedules are organized, and office equipment is maintained.

Qualifications

5-7 years of experience performing executive administrative support duties, with a strong self-starter attitude and limited need for supervision.
Emotionally intelligent and a strong communicator (both verbal and written) with acute attention to detail
Proactive problem solver, anticipating problems and needs of the C-Suite while maintaining high levels of confidentiality.
Creative and flexible, with the ability to work outside normal business hours when necessary.
Excellent calendar management skills, including coordinating complex meetings across multiple time zones.
Proficient in G Suite and Zoom.
Experience in 2+ startup ventures and a manufacturing environment preferred
Able to work with people of all levels within the organization, demonstrating strong communication skills (written, verbal, and active listening).
Able to maintain strict confidentiality
Deadline- and detail-oriented, with a strategic approach to planning and optimizing systems for organization, inventory, communications, and recurring purchases and responsibilities.

Physical Demand	Frequency
Stand or Sit (stationary position)	Frequently to Constantly
Walk (move/traverse)	Occasionally to Frequently
Dexterity (use hands/fingers to handle/feel)	Frequently to Constantly
Climb (stairs/ladders) or Balance	Seldom to Occasionally
Stoop, Kneel, Crouch, Crawl	Seldom to Occasionally
Talk/Hear (communicate/convey/discern)	Frequently to Constantly
See (observe/identify/inspect/perceive/assess)	Frequently to Constantly
Lift, Carry, Push, Pull (move/transport/install/remove)	Up to 25 lbs- Occasionally to Frequently, Up to 50 lbs- Seldom to Occasionally
Exposure to Work Environments	Loud noises when in manufacturing plant- Seldom to Occasionally

#LI-AG1

MycoWorks offers world class benefits and compensation programs to support the health, well-being and financial empowerment of our employees. Our benefits include:

Medical, Vision and Dental plans at no cost to employees
Equity
Optional insurance coverage for partners and dependents
FSA Accounts
Free Personal Health Advocate
Generous PTO policy
Paid parental leave
Paid holidays beyond the traditional
401(k) program

MycoWorks may contact you via text message regarding your application for this or similar opportunities. You can always text STOP to opt out.

This job is no longer accepting applications

See open jobs at MycoWorks.See open jobs similar to "Executive Assistant/Office Manager" DCVC.

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