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On-site work model of 5 days in office/week in Sunnyvale, CA
In this role, you will evaluate and enhance workplace processes, manage workplace planning initiatives, and collaborate with IT and People Operations to ensure smooth onboarding/offboarding protocols.
Everyday, you will manage the company events calendar, liaise with vendors for high-quality services, and maintain KPI reporting, including environmental audits and real estate analytics.
To thrive in this role, you must possess a Bachelor's degree, proficiency in Microsoft Office, strong analytical skills, and a customer-centric mindset with attention to detail and the ability to work well under pressure.
The Illumio Real Estate & Workplace Services (REWS) Team prides itself on being the backbone of the company. To support our extraordinary teams, we’re looking to add a Workplace Services Analyst located onsite at HQ in Sunnyvale, CA Monday through Friday during office hours (8am-5pm). Reporting to the Head of Real Estate & Workplace Services, our goal is to provide a great workplace experience where all Illumineers can operate efficiently and effectively in a clean, safe and fun environment.
We are seeking a detail-oriented and analytical Workplace Services Analyst to join our team. As a Workplace Services Analyst, you will be responsible for optimizing workplace processes, ensuring the efficient use of resources, and providing valuable insights to enhance the overall workplace experience. The ideal candidate will possess strong analytical skills, a customer-centric mindset, and a proactive approach to problem-solving.
Evaluate and upgrade existing workplace processes and workflows to identify opportunities for optimization and efficiency improvements.
Support workplace planning initiatives, including desk assignments, seating arrangements, relocations, and other initiatives as needed.
Responsible for the workplace planning initiatives to include project management and execution of small workplace projects that may include people moves, tenant improvements, maintenance, repairs, etc. desk assignments, seating arrangements, relocations, and other initiatives as needed.
Collaborate with IT and People Operations to ensure employee onboarding/offboarding protocols are adhered to.
Act as the Workplace Services representative to conduct new hire orientation, desk set-up, employee badging, business cards, etc. to ensure a smooth and welcoming onboarding experience for employees.
Liaison with vendors and service providers to ensure the delivery of high-quality workplace services. This includes subcontractor and vendor service providers to provide a high touch service to internal stakeholders.
Manage the company events calendar for the year, and partner with various employee groups to schedule, facilitate and plan employee events such as happy hour, special holiday events and intern events during the summer.
Manage KPI reporting which includes, caseload details, environmental audits, vendor service tracking, real estate analytics, badging and travel, and provide quarterly reports and trending analysis.
Mange all Workplace Service administrative functions including expense report management, office supply inventory, and submitting routine maintenance repairs.
Manage all incoming and outgoing mail in a timely and efficient manner.
Greet and welcome guests, visitors, and candidates to Illumio, and providing the correct protocols for on site visitors.
Maintain strict security protocols, and escalate security issues to Head of Real Estate & Workplace Services
Represent the Illumio brand and culture with a professional demeanor to internal employees, visitors, and candidates.
Ensure reception area is kept up to the Illumio standards to ensure a welcoming environment for all visitors.
Other duties as assigned by Head of Real Estate & Workplace Services, ie. travel program via Navan.
Bachelor's degree in Business Administration, Analytics, or a related field
Proficiency in Microsoft Office Programs
Ability to implement and upgrade procedures in a fast-paced and evolving environment
Excellent customer service skills
Ability to maintain confidential information
Excellent time management skills
Have a can-do attitude where no task is too small
Highly motivated individual with great attention to detail
Strong decision-making skills
Ability to work under pressure and with minimal supervision
Reliable with patience and professionalism
Bilingual Spanish skills is a plus
Illumio, the pioneer and market leader of Zero Trust segmentation, prevents breaches from becoming cyber disasters. Illumio protects critical applications and valuable digital assets with proven segmentation technology purpose-built for the Zero Trust security model. Illumio ransomware mitigation and segmentation solutions see risk, isolate attacks, and secure data across cloud-native apps, hybrid and multi-clouds, data centers, and endpoints, enabling the world’s leading organizations to strengthen their cyber resiliency and reduce risk.
Illumio believes that an environment of unique backgrounds, experiences, viewpoints, and individual contributions drives our success and makes us stronger together. We are dedicated to creating and maintaining a diverse culture and emphasizing inclusion and belonging.
$74,000.00 USD - $85,000.00 USD
The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, location, experience, knowledge, skills, abilities, as well as internal equity, alignment with market data, or applicable laws.
At Illumio we offer a wide range of benefits to our eligible team members. Our benefit programs vary by location and can include Medical, Dental, Vision Coverage – Health and Dependent Savings Accounts – Life and Disability Programs – Paid Parental Leave – Voluntary Benefit Programs – Company Sponsored Wellness Program – Wellness Reimbursement Program - Retirement Savings – Equity Opportunities – Paid time off and Paid Holidays – Employee Incentive Program.#LI-CW1