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Executive Assistant, Product Team



Administration, Product
Sunnyvale, CA, USA
Posted on Thursday, May 11, 2023

Executive Assistant - Product Team

On-site work model of 5 days in office/week in Sunnyvale, CA

As the Product Team Executive Assistant, you will support the senior leaders of the product organization in their pursuit of the company’s engineering initiatives and R&D organizational growth and development.

In this role, you will work under minimal supervision to provide advanced administrative support interacting closely with Product and Engineering Teams, and the tech leaders. You will prioritize and manage their time, anticipate their short- and long-term needs, coordinate events, key meetings, and be a conduit for information both up and down the organization – seeking and sharing the pulse of the organization.

To thrive in this role, you must be a self-starter, driving innovative solutions to make things happen in a quick and effective way, with an understanding of how to work with tech-oriented leadership.

About the Team:

Our Engineering team has established a culture based on thought leadership, independence, and responsibility. This powerful dynamic drives us forward as we work to make the digital world a safer place.

Those who join us represent the leader in Zero Trust Segmentation and work on a technology stack that ranges from operating systems to distributed applications to UI and visualization. Together, we will continue to build world-class products—driven by people with different perspectives, backgrounds, and a commitment to innovation in a time when the world faces its greatest cybersecurity threats in history.

Key Responsibilities:

  • Make the senior leaders of the product organization more effective, efficient, and organized

  • Help the engineering organization increase the efficiency of its leadership team and help them drive key initiatives throughout the organization

  • Partner closely with the EA to the CPO and CTO to collectively provide support to the Product team

  • Be a contributing member to the administration community and help with company-wide projects

  • Manage each executive's calendar and anticipate the needs of the executives and their respective teams

  • Participate in group meetings to gain an understanding of key initiatives and help coordinate their execution across the org, including tracking/following up on action items

  • Own all planning and management around meetings and events, including Engineering all hands, Engineering leadership team meetings, Engineering New Hire Orientation, and other key sessions

  • Find ways to improve communication and processes so that the team can be more effective

  • Prepare presentations, reports and materials for internal meetings, board meetings and external customers/events

  • Coordinate travel, hotel arrangements (both domestic and international), including itineraries and preparing expense reports

  • Act as a liaison with all levels within and outside the organization

  • Work on individual projects that are assigned and take ownership of the team

  • Facilitate connection between executives and people in their organization especially for new hires


  • 5+ years of administrative experience

  • Experience supporting 4+ leaders simultaneously

  • Proficient in MS Office Suite

  • Technical aptitude to quickly learn new programs and tools

  • Punctual, detail-oriented, organized, and a creative problem solver

  • Strong written and verbal communication skills

  • A positive and professional attitude, regardless of the task at hand

  • The capacity to independently see a project through from start to finish

  • Ability to sense and respond to executive needs in a timely manner

  • Local candidates strongly preferred

About Illumio:

Illumio, the pioneer and market leader of Zero Trust segmentation, prevents breaches from becoming cyber disasters. Illumio protects critical applications and valuable digital assets with proven segmentation technology purpose-built for the Zero Trust security model. Illumio ransomware mitigation and segmentation solutions see risk, isolate attacks, and secure data across cloud-native apps, hybrid and multi-clouds, data centers, and endpoints, enabling the world’s leading organizations to strengthen their cyber resiliency and reduce risk.

Illumio believes that an environment of unique backgrounds, experiences, viewpoints, and individual contributions drives our success and makes us stronger together. We are dedicated to creating and maintaining a diverse culture and emphasizing inclusion and belonging.

Pay Range:

$ 100,000 USD - $ 115,000 USD

The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, location, experience, knowledge, skills, abilities, as well as internal equity, alignment with market data, or applicable laws.


At Illumio we offer a wide range of benefits to our eligible team members. Our benefit programs vary by location and can include Medical, Dental, Vision Coverage – Health and Dependent Savings Accounts – Life and Disability Programs – Paid Parental Leave – Voluntary Benefit Programs – Company Sponsored Wellness Program – Wellness Reimbursement Program - Retirement Savings – Equity Opportunities – Paid time off and Paid Holidays – Employee Incentive Program.#LI-KD1 #LI-Onsite