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Executive Assistant to CEO



Auckland, New Zealand
Posted on Wednesday, June 26, 2024
The future of food production hinges on an important question: How do we feed the world’s growing population without compromising our natural resources? Both dairy and beef farmers feed our population and hold the keys to vital climate solutions. At Halter, we’re on a mission to enable farmers to run the most productive and sustainable farms. Farmers are using Halter to break free from the time-intensive constraints of conventional farming. They’re growing more grass, increasing milk production and/or helping their cattle gain more weight (for beef farming) and improving the health and well-being of their cows.
We bridge deep tech into farming. Halter enables farmers to remotely shift, virtually fence and proactively monitor their cows’ health and behaviour. Can you imagine watching 500 cows or cattle walk calmly towards the milking shed or their next break? No quad bikes, no dogs, no fences. Just a mob of cows walking at their own pace. People say it looks like magic. Our customers are revolutionising farming with Halter. It's changing lives and transforming an industry.
People join Halter because they want to do meaningful work. By joining us you’ll be solving challenging problems within a talented team and a culture built for high performance. Our team out-think, out-work and out-care. We’re committed to delivering real change in the world - this isn’t easy, and in truth, we love that it’s hard. We’re backed to deliver on a mission that matters by Tier 1 investors including Bessemer Venture Partners, DCVC, Blackbird, Promus Ventures, Rocket Lab’s Peter Beck and Icehouse ventures.
To find out more, visit our careers website, LinkedIn & Instagram.
About the role
We are on the hunt for a hard-working and hungry individual to join our team on a full-time, permanent basis as our Executive Assistant. You will be primarily responsible for supporting the CEO, with Exec team support required and office management duties on an ad hoc basis.
As the Executive Assistant you’ll be the powerhouse behind the CEO, supporting a range of different work threads - this role truly has no limits. You will also be active in the wider Executive Leadership Team activities and will play a critical support role for different meetings across the business.
This isn’t your regular 9-5 - you will be responsible for the complete running of the CEO’s waking hours. You’ll be given all the puzzle pieces, and it will be up to you to work out how to fit them together to make sure the CEO is spending their time on the most important thing each and every day.
The scope of this role won’t be limited to traditional ‘work’ - there will be times when you’ll be heavily involved in assisting the CEO with ad hoc personal threads given the natural work/life overlap that comes with being a CEO.
Halter is a fast-paced environment and no two days are ever the same. We’re looking for an exceptional person – someone with initiative, professionalism, and slick organisational skills. You’ll be able to read the room, sense what’s going on and have super-human judgement skills. You’ll know when to push, and when to pull back. You will need strong prioritisation skills and the inherent ability to multi-task a busy CEO/Founder and workload.
This is an exciting opportunity for a highly motivated individual with a passion for hard work (and the fun that comes with it), so if you’re up for a challenge and keen to work in the engine of one of NZ’s fasting growing start-ups, get in touch!

What your day could look like

  • Predicting the needs of the CEO, making sure that they have the information and resources they need to prioritise, prepare and undertake their work threads in an informed way
  • Conserve the CEO’s time by acting as a shield for all enquiries, demonstrating educated judgment skills
  • Diary management that allows the CEO to undertake their responsibilities in a structured and planned way
  • Manage incoming emails on behalf of the CEO and respond or draft responses where appropriate
  • Assist in coordinating the agenda and minutes of Exec team meetings, as well as planning and executing regular team off-sites
  • When necessary, attending meetings on behalf of the CEO and reporting information back in a timely manner
  • Responsible for all CEO travel bookings and itinerary planning for all trips, domestic and international
  • Act as a multiplier of the CEO’s time by closely carrying the same context when possible
  • Keeping the Auckland office running smoothly - including supplies, facility maintenance, and most importantly the weekly snack order!

Who are we looking for

  • A highly organised, great human who is passionate, hard-working and up for a challenge
  • A team player with exceptional relationship-building skills (internal and external stakeholders), who is able to collaborate effectively across diverse teams and influence outcomes without formal authority.
  • A master of time management, a pro at ruthlessly prioritising tasks and orchestrating multiple workstreams in a fast-paced environment. Think juggling many balls at once and knowing what is most important at any given moment
  • Results-oriented with a hands-on approach, willing to dive into the trenches to ensure goals are met.
  • Bonus points if you’re a dog lover - we’re a dog-friendly office!
  • Demonstrates sound judgement, capable of making quality decisions amidst sometimes complex and ambiguous challenges.
  • Highly flexible and responsive to changing priorities, able to pivot seamlessly when circumstances demand.
  • Exceptional executive communication skills, adept at distilling complex information into clear and concise insights.
  • Someone who is ready to get stuck in and have fun while doing so

Why our team loves working at Halter

  • Every now and again a company comes along that disrupts and transforms an entire industry, leaving society in a better place. Few people get the opportunity to work at companies like these. Halter is an incredible technology transforming an essential industry. We have a genuine and shared connection to our mission to make a difference in the world.
  • Our product changes the lives of our customers, directly improving their livelihoods and their lifestyle. Your work matters.
  • Dedicate yourself to solving real-world problems alongside an epic team in a high-growth culture. The excitement, risk and reward of a high-growth technology scale-up on the global stage. Our ideas are truly valued, we are able to move fast, and our impact is real.
  • State-of-the-art, dog-friendly office that’s been thoughtfully designed right in the heart of Auckland city. Did we mention dogs and cows?
  • Healthy body, healthy mind. We’re partnered with Southern Cross Health Insurance to support your well-being.
  • We offer 6 months of fully paid parental leave for primary caregivers, 4 weeks of fully paid secondary caregiver leave and many other parental benefits that support you and your family.
  • Our personal growth is important. Halter offers an annual $1000 self-development budget to be used for anything that fuels personal growth.
  • Our time to recharge is valued, we’re offered wellness leave and unlimited paid annual leave.
  • We offer an inclusive and attractive remuneration package made up of salary, benefits and an employee stock ownership plan.
Our Office First Approach
We do have flexible working hours and you can work from home when you need to but we encourage our team to be in the office as much as you can.
We have an office-first approach because we would like to keep the opportunity for teams to have spontaneous interactions which in turn has allowed our team at Halter to foster strong relationships. Stronger relationships make it easier to disagree, give feedback, do meaningful work and as a result, be higher performing as a team.
Join our team
Halter is committed to promoting a diverse and inclusive workplace — a place where we can each be ourselves and do the best work of our lives. Research shows that while men apply to jobs when they meet an average of 60% of the requirements, women and under-represented groups of candidates tend to only apply when they meet every requirement. If you think you have what it takes but don’t necessarily tick every requirement on this job description, please still get in touch and apply to Halter. We’d love to chat to see if you’ll be an epic fit!
If this opportunity sounds like you, please apply below by sending through your cover letter explaining why you’re excited about this role and working at Halter, along with your CV, and we’ll be in touch!
Please also feel free to check out the careers and culture page for more information on working at Halter and don't forget to follow us on LinkedIn & Instagram.