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Alation
Customers trust the Alation Data Intelligence Platform for self-service analytics, cloud transformation, data governance, and AI-ready data, fostering data-driven innovation at scale. With more than $340M in funding – valued at over $1.7 billion and nearly 600 customers, including 40% of the Fortune 100 — Alation helps organizations realize value from data and AI initiatives.
Alation has been recognized in 2024 as one of Inc. Magazine's Best Workplaces for the fifth time, a testament to our commitment to creating an inclusive, innovative, and collaborative environment.
Collaboration is at the forefront of everything we do. We strive to bring diverse perspectives together and empower each team member to contribute their unique strengths to live out our values each day. These are: Move the Ball, Build for the Long Term, Listen Like You’re Wrong, and Measure Through Customer Impact.
Joining Alation means being part of a fast-paced, high-growth company where every voice matters, and where we’re shaping the future of data intelligence with AI-ready data.
Join us on our journey to build a world where data culture thrives and curiosity is celebrated each day!
Job Description:
Alation is seeking a highly organized and resourceful Executive Assistant to provide comprehensive support to our Go-to-Market (GTM) executive staff. This individual will play a critical role in enabling the productivity and effectiveness of our executive team by providing proactive administrative, business, and operational assistance.
This contract position demands a seasoned professional who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and can seamlessly handle a variety of tasks, from calendar management to event planning. The ideal candidate will also be flexible and responsive, occasionally available to support urgent needs outside of normal business hours.
***This is a contract role that will require the successful candidate to be on-site at our Redwood City office five days a week.***
What You’ll Do
Provide high-level administrative support to our three GTM executives.
Manage complex and dynamic calendars; plan and schedule internal/external meetings, anticipating and resolving scheduling conflicts.
Coordinate and manage domestic and international travel arrangements, including itineraries, transportation, accommodations, and expense reporting.
Plan and execute logistics for onsite and offsite team events, including planning sessions, offsites, and team-building activities.
Serve as a liaison between the executive team and internal/external stakeholders with professionalism and discretion.
Attend leadership meetings, prepare agendas, take and distribute notes, track action items, and ensure follow-through.
Draft, proofread, and manage high-quality correspondence, reports, decks, and presentations.
Monitor ongoing projects, ensuring deadlines are met and stakeholders are informed of progress.
Prioritize and respond to time-sensitive tasks, occasionally outside regular working hours.
Maintain a high degree of confidentiality and handle sensitive information with discretion.
Collaborate with other Executive Assistants and cross-functional teams to ensure seamless coordination and coverage.
What You’ll Need
Bachelor’s degree and/or 5+ years of experience as an Executive Assistant supporting senior executives, ideally in a fast-paced, high-growth, or startup environment.
Proven experience planning and coordinating events including team onsites, offsites, and social or team-building activities.
A service-oriented mindset and a proactive, can-do attitude.
Excellent verbal and written communication skills.
Strong project management skills; ability to manage multiple priorities simultaneously and with precision.
Tech-savvy and proficient with productivity tools such as Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive), Slack, and MS Office Suite.
Highly detail-oriented, organized, and capable of anticipating executive needs.
Ability to remain calm and focused under pressure and adapt quickly to changing priorities.
Discreet, professional, and capable of maintaining strict confidentiality.
Nice to Have
Prior experience supporting GTM or Sales leadership in a SaaS or enterprise tech company.
Experience using tools such as Net Suite, and Navan.
If you are a highly dependable, detail-oriented professional who enjoys enabling others to succeed and thrives in a collaborative, fast-moving environment, we’d love to hear from you.
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Alation, Inc. is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regards to that individual’s race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender identity, age, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.
The Company will strive to provide reasonable accommodations to permit qualified applicants who have a need for an accommodation to participate in the hiring process (e.g., accommodations for a job interview) if so requested.
This company participates in E-Verify. Click on any of the links below to view or print the full poster. E-Verify and Right to Work.