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Temporary Executive Assistant

Agility Robotics

Agility Robotics

Administration
Remote
Posted on Thursday, June 6, 2024

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people’s lives more fulfilling.

About the Role:

At Agility Robotics, the Administration team is critical to achieving our mission. We are looking for a temporary Executive Assistant from July 1 through December 31st to support the executive team during an upcoming parental leave. As a temp Executive Assistant, you will support critical functions which help the organization execute efficiently and effectively, and engage with other functions of the business. Executive assistants perform more than administrative tasks; they are often the executive’s “right-hand person” who enables the executive to advance the company's initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions. The perfect fit is someone who learns fast, likes to execute swiftly, has a strong attention to detail, and comfort with handling confidential information.

About the Work:

  • Calendar management: Prioritize and coordinate the executive’s calendar. Partner with other EA’s to coordinate the executive's calendar with other leadership team members’ calendars. Make sure the leadership team is spending their time in a way that's most efficient to achieve our objectives. Support other EAs during their vacations to support other leadership team members’ calendars when other EAs are out-of-office.
  • Communications: Create slides or spreadsheets to assist executives in key messaging and communications. Takes notes and records minutes as needed. Attention to detail and aesthetic is valued.
  • Travel planner: Plan flights, hotels, transportation, dining, etc. for executive team members for travel needs. A strong attention to detail here is valued.
  • Meals: Plan and arrange reimbursable meals for key meetings (e.g., Board of Directors’ lunch visit) and executive during travel (e.g., breakfast groceries)
  • Expense management: Assist with expense and reimbursement tasks associated with expense management for executives.

About you:

  • 5+ years of Executive Assistant experience at a fast-growing startup
  • Organized and detail-oriented: Strong attention to detail, able to stay calm under pressure, create order of out chaos
  • Effective communicator: Ability to communicate the priorities of leadership, whether it is by written, verbal, or group communication
  • Discreet: Demonstrated ability to maintain complete confidentiality on all business matters

Work Environment & Physical Demands:

If hired for an in office role, the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch; and see details of objects that are more than a few feet away.

Benefits

  • Competitive Compensation Package
  • 100% Company Paid Disability, Life, Health, Dental & Vision Insurance (for AR employees)
  • Employer Matched Retirement Plan
  • Five Weeks of Paid Time Off Annually
  • Paid Parental Leave
  • Employee Referral Bonus Program
  • Relocation Assistance (for certain roles)
  • Stock Options (for certain roles)
  • A culture that encourages flexible work schedules
  • A culture that embraces individuality and authenticity

Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment.

Apply Now: https://grnh.se/b444bbd04us